Compliance & Record Management
Managing Your Company
As your business evolves, there may come a time when changes to your company’s structure, name, address, or other key aspects are necessary. Whether you’re changing the business type, amending the Articles of Incorporation, or updating other critical information, Filing Express is here to assist with the process.
Keeping Your Company Information Accurate & Up to Date
Managing company records is very important to maintain compliance with governing bodies, like the Secretary of State offices, Department of Revenue offices and even with the Internal Revenue Service. Keeping up with significant events like changes in your company’s name, principal address, mailing address or even details as it relates to the company’s ownership are all important to stay on top of. This ensures that when you need to get something done on behalf of the company, you can do so with ease of process and not wait extensive times because all your records are congruent. Tracking company changes accurately also ensures that you are not penalized for mis-managing your records in the event that governing bodies look into your business with the fine tooth compliance comb.Â
Key benefits of Annual Meeting Minutes:
- Changes in Your Company’s Name
- Changes in your Company’s Address
- Changes in information about Your company’s Ownership
- Addition, Removal or transfers of Ownership within the Company
- How the company plans to run itself
- Who is responsible for what in the company
At Filing Express, we help you stay on top of your internal company documents and we have plenty of resources to ensure that the agreements and forms that you need to meet compliance are available to you. We will handle the paperwork and ensure you meet all the necessary requirements specific to your state and federal obligations.Â
Annual Meeting Minutes
Many states require corporations and limited liability companies (LLCs) to hold an annual meeting to review the company’s performance, make important decisions, and approve resolutions. After each meeting, it’s necessary to record Annual Meeting Minutes to document the discussions and decisions made. These minutes are an essential part of maintaining the legal integrity of your business and ensuring compliance with corporate governance standards.
Key benefits of Annual Meeting Minutes:
- Document important decisions made by shareholders or board members
- Keep your business compliant with corporate governance standards
- Provide legal protection in case of disputes or audits
- Track the company’s progress and achievements over the year
Filing Express helps businesses prepare and document Annual Meeting Minutes efficiently, ensuring you meet the legal requirements and maintain thorough records for your business.
Certified Copies & Certificates of Status
A Certified Copy is an official copy of your business documents, such as your Articles of Incorporation or Operating Agreement, that is verified and stamped by the relevant state agency. A Certificate of Status (also known as a Certificate of Good Standing) is an official document from the state confirming that your business is legally registered and in good standing.
Key benefits of obtaining Certified Copies and Certificates of Status:
- Provide official proof of your business’s legal status for banks, investors, and other stakeholders
- Ensure smooth operations for business transactions, including mergers, acquisitions, and licensing
- Maintain credibility and legitimacy in the eyes of investors, creditors, and partners
If you need Certified Copies or a Certificate of Status, Filing Express can help you quickly obtain these important documents, ensuring that your business is ready for any legal, financial, or transactional requirements.
Amendments
An Amendment is a formal change or modification to your company’s Articles of Incorporation (for corporations) or Articles of Organization (for LLCs). Filing an Article of Amendment ensures that your business’s legal documents reflect your current business structure and operations.
Key reasons to file an Amendment or Articles of Amendment:
- Change the business name, location, or management structure
- Modify your business purpose or modify the duration of the business
- Reflect updates to ownership or tax classification
- Stay in compliance with state regulations
At Filing Express, we make it easy to file your Amendments and Articles of Amendment, ensuring your business stays compliant while reflecting your company’s changes.
Closing Your Company / Dissolutions
When the time comes to close your business, it is important to officially dissolve it through the proper legal channels. Dissolution is the process of legally ending your company’s existence. Failure to dissolve a business properly can result in ongoing fees, penalties, and the potential for legal issues.
Key steps in Dissolution:
- File dissolution paperwork with the state
- Notify creditors, employees, and other stakeholders of the closure
- Pay any outstanding taxes, debts, or other obligations before dissolution
- Cancel business licenses, permits, and accounts related to the business
At Filing Express, we offer comprehensive Dissolution services to ensure that your business is properly closed, minimizing liabilities and compliance risks. We guide you through the entire process, making sure all steps are handled correctly.
Reinstatements
If your business has been involuntarily dissolved or administratively forfeited due to non-compliance (such as failure to file required reports or pay fees), a Reinstatement is necessary to restore your business to good standing. Reinstatement may be required to maintain your ability to operate, sign contracts, or access financial services.
Key benefits of Reinstatement:
- Restore your company’s legal status and ability to operate
- Reinstate business licenses, permits, and tax status
- Protect your personal liability by ensuring the business is compliant
- Minimize penalties and fines by acting quickly
Filing Express helps businesses navigate the reinstatement process efficiently, ensuring your company regains its good standing quickly and easily, so you can resume operations without hassle.
Conversions & Tax Elections
As your business grows and evolves, you may need to convert your company from one structure to another, such as changing from an LLC to a corporation or vice versa. This process is known as conversion. Additionally, you may need to make certain tax elections, such as electing S-Corporation status for your LLC or corporation.
Key benefits of Conversions & Tax Elections:
- Switch business structures to align with your growth and goals
- Optimize your tax situation by making tax elections that suit your business
- Preserve continuity of your business while converting to a new structure
- Stay compliant with the IRS and state regulations
Whether you need a conversion to a new business structure or wish to make a tax election, Filing Express provides the expertise to guide you through the process. We ensure that your conversion or election is handled correctly, allowing your business to function optimally under the new structure.
